Tuesday, April 20, 2021

Unwinding the Pandemic Market

COVID Pandemic Market trend.
8/Please click on image to enlarge.
8/27/21 UPDATE:
U.S. Supreme Court ends CDC eviction moratorium.
 
8/3/21 UPDATE:
  The CDC Eviction Moratorium expired on July 31, 2021. Congress didn't impose a new moratorium.
  However, the CDC issued a "new" moratorium today. They stated this is not an extension of the previous moratorium that the Supreme Court ruled against. Instead, this is a "new moratorium" that only affects "Areas of Substantial and High Transmission" of COVID-19 - which is about 90 percent of the USA.
  Alabama and Georgia associations of REALTORS were joined by the national association in lawsuits to stop this action.

6/30/21 UPDATE:
However, the court declined to lift the current moratorium. Therefore, the eviction moratorium remains until July 31.

6/28/21 UPDATE:
Action has kicked the can another month. Expect historic housing shortages to continue until around the time school starts. 

5/5/21 UPDATE:

NBC reports, “The judge noted that while Congress had ratified earlier extensions of the moratorium order, it had not done so for the latest extension. 
It's unclear what the immediate impact of the ruling will be.”
_________________

4/20/21
Since the state of Texas lifted the mask mandate and allowed 100 percent capacity at all businesses and facilities, it’s time to unwind the pandemic.

The federal government initiated eviction and foreclosure moratoriums through the CARES Act on 27 March 2020. It has been extended a few times but is currently set to expire at the end of July. This situation means homes should get the highest sale and lease income until about mid-July unless the mandates are extended again.

If a homeowner plans to sell or lease a house, it's ideal to do it before the middle of July to take advantage of the historic housing shortage. I have many resources on this blog to help get your house "show ready." The seller section explains everything in detail.

I'm certified to help homeowners navigate a buy-before-you-sell program that can also include a small loan to fix up the current house to get it “market ready” for top dollar.

Now is also a great time because rates are again near historic lows, which allows buyers to get more for their money.

However, building materials are in short supply. This has caused monthly increases in new construction since last May. Therefore, prices are unlikely to stop increasing until housing inventory and building material supplies increase.

Educating my clients on the home buying process is a hallmark of my business. If you want to know the entire process, follow this link to a free Home Buyer Guide (link) that I wrote.

The guide explains both preowned and new build purchases. It should answer every question you have, and some you haven't considered yet. You can read it a little at a time or understand everything from the beginning. You're welcome to share it with your friends and associates.



Housing shortages began with the Covid-19
pandemic and associated CARES Act eviction
and foreclosure moratoriums on 27 March 2020.
Current “Housing Crisis”

All markets are temporary. So is this one. It exists due to artificial controls of the government stopping the regular free trade of an open market.

For health reasons, the government placed eviction and foreclosure moratoriums on the market. Some folks fell into desperate situations while others merely took advantage of the situation. Either way, there is ZERO motivation for a person living for no cost (rent or mortgage) in a 5-bed, 4-bath house with a swimming pool, etc... to move a family into a small apartment at inflated rent.

This situation is the current housing crisis. The normal cleansing mechanisms (eviction and foreclosure) are clogged.

Unless the government extends the moratoriums again, they are set to expire on the last day of July. This means the evictions start on July 1 while the foreclosures start a 6-month countdown to their expected final date of 31 Dec. 2021.

Rental Market
If the rental properties aren't destroyed by current tenants (many are), those owners will likely sell many to residential buyers to get huge profits from "challenged" properties before the eventual market correction.

This should relieve some of the housing pressure and stabilize the market through the end of the summer. Most families with school-age kids settle in August or early September - both rental and purchase.

Other landlords will fix the properties to take advantage of the lease shortage. They'll also scrutinize future applicants harder than ever because demand will remain high while a wave of recently evicted tenants flood the market.

Nonetheless, rent should continue to rise because the rental market has not only mirrored the regular market it has been supercharged. For many weeks listed-to-leased has been at a 3:4 ratio when there should always be more properties coming onto the market than leased.

In a normal market, failure to lease causes many homes to go onto the residential market for liquidation. That threat doesn't exist now. The only control is price, which can be easily adjusted.

Residential Market
With the release of rental houses for liquidation (sale), there should also be some relief in the residential market through the end of the summer. Buyers should be wary of houses that were formerly rental properties during this time. Expect many investor-grade "flip" homes to come on the market with a fresh coat of paint and not much else.

Meanwhile, homeowners with equity in their properties that can't arrange financial extensions, will need to liquidate their homes. The smart ones will strike fast to get the most money. Others will drag it out a few months because they don't want to move to a lease property or can't move because their credit is destroyed. Nonetheless, they should all eventually sell to claim the equity rather than hand it over to the bank.

Those sellers in the second group are most likely to experience the back-to-school slow down. They may also require a short sale (sell the house for less than is owed to the bank). The bank would need to agree to the short sale. These issues will seriously slow down the transaction and put a drag on the market. While the remainder of the market is speeding along, these homes will artificially increase the average days on market and lower the average price. Expect two lanes of traffic during this phase of the market.

Unless the government steps in, the final group should arrive on New Year’s Day 2022. These are the foreclosure homes.

Most of these homes will probably be in horrible condition. They have been occupied for many months – possibly more than a year - by someone who knew they would lose the house. There was no motivation to maintain the property. Even worse, they may have become angry about the circumstances and taken it out on the property with a sledgehammer or something worse.

Contractors love these “projects” because they can get them for a relatively low price and make up the difference with “sweat equity” and skills. Most folks don’t have those skills, or the spare cash needed to get the property up to lease or resale shape quickly.

Pre-foreclosures and short sales can have additional baggage that doesn’t appear until the final steps. There may be tax liens or other problems with the property itself that might kill the deal after months of negotiations and related costs.

Because the market should still lean toward the seller side, don't expect too much of a foreclosure discount - if any.

While there are a few amazing opportunities in this sphere, many turn out to be money pits. I strongly advise my clients to avoid foreclosures unless they know the property’s history and hopefully its former owner. These houses are often purchased without access to the inside of the property before it is bought.

New houses are in various phases of
construction at Cambridge Crossing in Celina.
New Build

Most new build properties in southern Collin and Denton counties currently have two-year waiting lists. Some have completely stopped taking new orders because the material costs are outpacing expectations.

The pace of construction is slow due to material shortages, but also a lack of city employees - specifically related to code enforcement and building permits. The shortage is compounded by the pandemic.

The new build waiting lists should dwindle as more buyers find preowned homes that will meet their needs after the moratoriums are lifted. As building materials and capacity increase (mostly due to businesses reopening after the pandemic), new-build price increases should slow or stabilize. As buyers evaporate, inventory homes should return and may come with discounts if material prices have dipped along with demand.

There's no way to tell when this will happen because there are 24-month waiting lists across town. It could start to appear as soon as mid-September or may take until sometime in 2022. However, expect some bargain inventory homes after 15 Dec. 2021 because the builders don't want to pay those taxes. 

The Bottom Line
If the government doesn't extend the moratoriums again, sellers and landlords should make the most money between now and July 1. I expect sweet spots for buyers and leases around the end of July and in mid-September through early October. However, there won’t be any “bargains” because most houses have equity and there is plenty of pent-up demand.

I've Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build certified
214-862-7212
markhancockrealty@gmail.com

Friday, April 16, 2021

Market Watch - 16 April 2021


 

Vacation & Staycation Fun!


After more than a year of isolation, Texas is open for business again! Face covers are still encouraged but not mandated.

For many, it’s time for a vacation or “staycation” in DFW. If you just moved here, have guests visiting or just want to explore, these are some great DFW entertainment options. Short URLs must include capital letters.

This month’s Information of Value is also available as a hyperlinked PDF for viewing or download on my Google Drive (Link). Feel free to share this information with your family, friends and associates.


                     Collin/Denton counties
texasmotorspeedway.com     Texas Motor Speedway
thestarinfrisco.com                The Star at Frisco
nationalsoccerhof.com           National Soccer Hall of Fame
nvmusa.org                            National Video Game Museum
t.ly/0Hhe                                Dr. Pepper Ballpark
historictrains.org                    Museum of American Railroad
southforkranch.com               Southfork Ranch
t.ly/X8uc                                 iFly Indoor Skydiving
t.ly/gvMI                                 Andretti Indoor Karting & Games
friscofreshmarket.com           Frisco Fresh Market
blackmustangranch.com        Black Mustang Ranch
t.ly/2TdL                                 Canyons Rock Climbing
t.ly/tLgB                                  Urban Air Trampoline Park
dallas.kidzaniausa.com          KidZania
t.ly/60JP                                 Monster Mini Golf
t.ly/ZUV7                               Top Golf

                                  Dallas County
dwazoo.com                          Dallas World Aquarium
t.ly/jAdt                                  American Airlines Center
dallaszoo.com                       Dallas Zoo
dallasfarmersmarket.org       Dallas Farmers Market
mesquiterodeo.com              Mesquite Championship Rodeo
dallasarboretum.org              Dallas Arboretum & Botanical Garden
t.ly/bocx                                George W. Bush Presidential Library & Museum
jfk.org                                    6th Floor Museum
perotmuseum.org                  Perot Museum of Nature and Science
reuniontower.com                 Reunion Tower
trinityriverkayak.com            Trinity River Kayak
dma.org                                 Dallas Museum of Art
fairpark.org                           Fair Park museums & more
klydewarrenpark.org            Klyde Warren Park
truckyarddallas.com             Truck Yard

                               Tarrant County
fortworthstockyards.org        Fort Worth Stockyards
t.ly/mCOT                             Fort Worth Championship Rodeo
attstadium.com                     AT&T Stadium
t.ly/HOX0                             Globe Life Field
billybobstexas.com              Billy Bob’s Texas
t.ly/2a3t                                Six Flags
t.ly/G8WO                            Hurricane Harbor
fortworthzoo.org                   Fort Worth Zoo
fwbg.org                               Fort Worth Botanical Gardens
fwculture.com                       Fort Worth Cultural District
lonestarpark.com                  Lone Star Park
theatregp.com                       The Theatre at Grand Prairie
sundancesquare.com            Sundance Square Entertainment Dist.
t.ly/v1Xz                                Fort Worth Water Gardens

I’ve Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build certified
214-862-7212 (call or text)
markhancockrealty@gmail.com
DFWmark.com

#DFWmark #REALTOR #vacation #staycation #InformationOfValue #IOV #entertainment #activities #DFW #Metroplex

Saturday, March 20, 2021

New Build Buyer Representation Steps

Most Important:
I represent almost all buyers at NO COST to the buyer. The builder pays. This cost is factored into the price of a new house. DON'T PAY FOR SOMETHING YOU DON'T GET! 
Builders' reps protect the best interests of the builders. I protect YOUR best interests.

I've Got Your Six!
This post covers the entire process from a new-build home buyer's point of view. It's long but is considerably shorter than a standard purchase contract. Since it is a step-by-step process, you can read a little at a time.
Buying a house is exciting. It’s also a little overwhelming because it’s the biggest purchase most people will make during their lifetime. I’m here to help. I’m on your side of the transaction. I look out for your best interests. I’ve got your back.
I’m an OPFOR (Opposing Forces) Infantry veteran. In our lingo, “I’ve Got Your Six!”
I’ll be on the lookout for problems, and I’ll do everything in my power to keep you safe throughout the transaction. I’ll give you information about the market prices of comparable properties. I want to ensure everything goes smoothly and stays on track. The mission is to get you moved into your ideal home with the least stress on you. I’m on duty to make that happen.
As a licensed Texas REALTOR, I can help home buyers find and secure houses, complete residential contracts and negotiate terms and repairs to turn a house into a home. In almost all instances, the seller compensates my consultation and activity fees - not the buyer. Please call or text 214-862-7212 or email me (markhancockrealty@gmail.com) when you are ready for my help.

Before we Meet

Prepare yourself to buy a house before you start looking. You’ll probably need to finance part of the home purchase. This means you’ll need to get your finances and paperwork in order to apply for a loan. Please read my post, “Your Credit Score and Options” (link).
If you’re selling a home, there’s much to do (please see Sellers' Guide) before you claim your equity and appreciation to buy your next home. Please call, text or email, and we can discuss some early actions.
If you’re a first-time buyer or don’t need to sell a property to purchase another property, the next steps are the same. You’ll want to save money for your down payment and closing costs. Buyer closing costs - for all loan types – can include lender fees, appraisal, attorney document fees, title fees, recording fees, prorated daily interest from the date you close to the first day of the following month, a full year of homeowner's insurance, initial escrow account setup (can be 3-4 months of taxes and insurance). Other fees may apply depending on loan type.
VA loans don’t require down payments, but there will be closing costs. There is also a one-time funding fee on all VA loans instead of mortgage insurance. It's still good to pay any additional related expenses and pay a comfortable amount of principal early to avoid interest on those funds.

Call, Text or Email DFWmark

When you first contact me about a home purchase, I’ll send you an invitation to my website (DFWmark.com). By creating a password, you’ll be able to save individual properties or entire searches.
My website is tied directly to the Multiple Listing Service (MLS). You’ll have access directly to MLS listings at no cost to you. Unlike third-party websites - which can be far behind the market – DFWmark.com is “live.” If you see an active property, it’s still active in the MLS and wasn’t sold 30 days ago.
If you want help with getting a preapproval letter, I’ll help you talk to the lender of your choice. Here are some trusted options (Link). Otherwise, contact me once you have a preapproval letter from your preferred lender. I will send you a state-mandated Information About Brokerage Services form (see Page 2). It explains how agency works in Texas and lets you know the names and numbers of all my supervising brokers. My company requires it to be initialed. It can be done in person with ink, but it’s better to get digital initials because we will ensure the digital signature system works properly with your preferred email address on your computer or smart phone.

Paperwork
Many lenders will want to see financial documents to preapprove borrowers. Please get your documents in order before you contact the lender to make the process move smoother.
Applicants will need photo identification (these include driver's licenses, passports, military identification and sometimes birth certificates). It should be your current address if possible. Don’t stop the process to get a new ID while the ID is still current. If it’s expired, a different ID will be required.
The lender needs several paycheck stubs as proof of employment and income - count on three months. They need several months of bank statements to show the down payment money is "seasoned" (has been in the bank for 60-90 days). If gift money is involved, it too must be documented and seasoned.
VA applicants will need all pages of their Certificate of Release or Discharge, also known as a DD-214 form (Link). They will also need their Certificate of Eligibility (Link) to secure a VA loan amount.
Applicants may also need documentation on the amounts they owe various lenders and proof they have paid off large-ticket items. Again, check with your lender to see what documents they will require.

Preapproval

By this point, you should have a preapproval letter. You should have a dollar amount that you can effectively handle from your lender. This is mostly based on your income, your housing-expense-to-income ratio and your total-debt-service ratio. Different kinds of loans require different ratio percentages.
FHA ratios tend to have a slightly higher allowance than conventional loans.
Total Debt Service Ratio: The ratio of a borrower’s housing expense (Principal, Interest, Taxes, and Insurance) and long-term debts to his or her gross income are used to qualify applicants for loans.
The applicant's loan preapproval amount helps determine the down payment amount. Depending on your credit score, 3% or more will be the minimum down payment. However, 20% or more lets you avoid paying Private Mortgage Insurance (PMI) for a conventional loan.
FHA loans have a Mortgage Insurance Premium (MIP), which is mortgage insurance for the entire length of the loan for most loans. Both “insurance policies” only ensure the bank gets their money if you default – it protects no property. There is no MIP or PMI requirements for VA loans.
There are a variety of options available through your lender to account for PMI. Talk to your lender to learn which option is best for your financial situation.
As a generic example, for a $300,000 home, a conventional loan with great credit would require at least $15,000 down at 5%. To avoid PMI, it’s at least $60,000 down (20%) - easier to handle with the sale of another home. Again, VA loans don’t require a down payment or mortgage insurance.

Representation (Customer or Client)
At this point, I’m going to ask if you trust me.
If you don’t, I can show you a few properties, but I’m only allowed to provide access with honesty and fairness, but no professional advice. You are a customer.
If you do trust me, I’ll ask you to sign a representation agreement with me. This allows me to become your agent for a real estate transaction for a specified amount of time. You gain my full fiduciary duties (obedience, loyalty, disclosure, confidentiality, accounting, reasonable care and diligence) and representation. You are a client.
I am not a lawyer, and I am never allowed to give legal advice. So, read the agreement carefully and consult a lawyer if you don’t understand it.
Because the agreement is written by attorneys from the Texas Realtors association and copyright is strictly enforced, I can’t post it online. If you’re considering this agreement with me, please call, text or email. I can send a secure version for your consideration. Most Texas agents will use this same form.

Your Needs

You and I will determine what your needs are. This is when you need a great agent. You’ll be asked a long series of specific open-ended questions. This helps determine what you need. The results might be quite different than you initially thought.
The home buying process is a matter of elimination rather than addition. You will want to set tight parameters and then eliminate everything that doesn’t work. The first three issues are normally the same considerations used to price properties:
• Location (where it is – city, community, schools, work, shopping, HOA, etc.)
• Price (comparative market analysis – to purchase, upgrade, maintain, etc.)
• Condition (age, maintenance level, building materials, etc.)
First, you must consider the type of home that fits your lifestyle best. Do you need a condo above the cloud line, a lakefront estate or a tiny house at the edge of a horse paddock?
Next, determine where you want the home. Normal additional considerations are number of bedrooms, number of bathrooms, living areas, dining areas, specialty rooms, garage capacity, homeowner associations, and more.
When you’re buying a new house, the builders are normally selected first, then the development and lot locations are considered based on the builder options. There are many more questions here.
Custom builders are the most expensive. They are also too complicated for this guide. Plan to purchase land and structure separately and may combine loans later.

Safety Matters
You will be asked to provide a copy of your photo ID (scan or make a cell phone photo) before you see properties. This is for the agent’s protection. If you know my background, you’re safer with me than you would be with most other folks, but it’s still the common practice to make this request. Your cooperation is appreciated.

Digital Options
After we determine the basics of your home search, I'll initiate an automated search in addition to access to my website. The portal email delivers new properties directly from the MLS to your email inbox as often as you determine is best for you (monthly, weekly, specified days, daily, twice daily or ASAP).
Builders may advertise one house on the MLS, but most aren't. I know how to locate the home you want once we determine the builder and style. Please look at the options you get electronically and narrow your decisions based on your preferred builder and style. Then, I'll find that option near your ideal location.

Tour Properties

Once I have identification and a representation agreement, we can tour properties until you find your ideal location. This is the fun part!
We can schedule a morning or afternoon to see the top five houses or communities on your list. Depending on how far apart the properties are, this won’t take long. However, if you see more than five properties in one day, the details will run together.
We will meet at the property or a neutral site. During the Covid-19 pandemic, I can't drive and tell buyers about the neighborhood like before. However, you can follow my SUV in your own auto.
Ideally, you’ll let me know which properties you want to tour about 24 hours in advance, so I can verify the property is still available and make arrangements for you to see the properties. After I’ve made arrangements, I’ll email a route and timetable to you for the tour.
When we meet for the tour, I’ll provide any available MLS sheets of the properties you’ll see. If you’re already a client, I’ll also generate comparative market analysis to help you make your decisions. I’ll explain the market conditions for the price range of the homes we tour and how this affects the decision speed.
Often, lower-priced homes sell faster. Consequently, decision speed is important at different price points depending on the market conditions.

You Found “The One!”
This is great news! You walked in, and it was your ideal home. Congratulations!
Let’s get it for you before someone else decides it should be their home. At this point, we can start your paperwork. First, you MUST be a Client. I can’t do any negotiation for you or submit an offer without a representation agreement.
  
Structural Decisions

Please read “New Built Home Basics” (Link) to understand the phase in which your home will be purchased. It's an important step before arranging the contract.
If the purchase is from the ground up, the buyers need to make structural decisions before signing the Sales Agreement. Some might have a change option later, but it will come with an incredibly high price tag. Instead, complete all structural decisions before the next step.
Structural decisions are often listed on builders’ websites as “plan options.” These are big-ticket items that require different structural engineering and possibly reinforcement of the house itself or additional foundation square footage. Sometimes, the builder may need to contact their architect or engineers to ensure it can be built as requested or on the requested lot.
Structural decisions can include: one story or two, media room or bedroom, office or bedroom, covered porch or open patio, hallway or wine cellar, two or three-car garage, swing or straight driveway, storage closet or half bath, tile or shingle roof, brick or stucco exterior, external gas stub or not, house faces East or South, etc.
ALL structural options and lot decisions MUST be on the Sales Agreement, or they aren’t part of the agreement.

Negotiate a Contract

New construction houses are different than preowned houses at this step. I’ll call the builder’s representative and negotiate the price and packages.
Buying a new construction home is more like going to the grocery store rather than the farmer’s market. The price on the product is set. I can get a coupon to save a little more, but there won’t be a “buy one - get two” offer. That said, the same floorplan on the same-sized lot can be a vastly different price in a different location. I’ll let you know all the options I know.
This step is where having an agent on your side becomes valuable. The builder knows that I – and my brokerage colleagues – can bring tens and probably scores of buyers to the builder’s properties over years. It’s best to make our clients happy to keep us happy and to keep them as a favored business in any brokerage.
An individual can negotiate directly with a builder, but the incentive is lower because it’s a one-time deal. Builders understand there’s more opportunity for growth with me and my clients. They also tend to honor their promises since I keep records and notes.
Unlike preowned homes, there is no call for “best & highest offer.” There aren’t the same battles to get a home. Whoever signs first gets the house. That said, more than one buyer may be presented the same house or lot, so it’s good to act quickly once a decision is made. Again, whoever signs first gets the house.
I’ll try to get a great package under the circumstances (incentives are limited during housing shortages). Next, based on the information I provided plus any other factors you know, you determine if you want the house or want to look elsewhere. There aren’t any additional negotiations with new builds. With an agent, you get the best deal at the beginning.
I will ask if you want the house or not. This is entirely your decision. I’m absolutely fine if you say, “No. Let’s keep looking.” I want you to be happy with your decision!
If you want to buy it, the next steps will happen very quickly.

Executing Paperwork

If I haven’t introduced you to the sales counselor yet, you’ll be introduced via email, phone or in person. I will register you with the builder. It is VITAL that I handle this step to link us together so I can continue to serve as your agent. You will need me to protect your best interests later in the transaction.
Documents are “executed” via a two-step process. They are both 1) signed by both parties – buyer and seller - and 2) acknowledged by both parties. The agents of both transaction sides count as parties for acknowledgment purposes – but most agents can’t sign without specific additional authorization to do so. The “acknowledgment” component is why agents need proof of transfer for electronic funds and digital signatures.
After a decision is made to buy, you’ll be presented a flurry of paperwork either digitally or in person. You’ll most likely be given an extremely tight deadline to get the negotiated incentive(s). Therefore, you’ll need to read quickly since builder documents are drafted by the builder’s lawyer to protect ONLY the builder unless something is required by the government.
To be blunt, you’ll be presented “yes or no” documents. Modifications to the document aren’t allowed other than variable facts (names, addresses, amounts, etc.). If something in the documents is an absolute “no” to you - don’t sign. Walk away. We will find something else. Otherwise, it’s a “yes.”
Here is the list of possible documents the sales counselor will prepare as part of the sale:
• Sales Agreement (also called Agreement of Sale - AOS)
• Some form of third-party financing assurance from buyer (preapproval)
• REALTOR Addendum (Please acknowledge that I’m your agent)
• Standard Contract Specifications (detailed expectations for house systems)
• Plan Specifications (specifies either standard, modified or upgraded)
• Various notices including utilities transfer and stone addendums, etc.
• House elevations and floorplans (appearance and map of the house)
• Various business disclosures as required by law (builder has majority ownership in related business)
• Various required affiliation disclosures (builder shares administration and/or advertising with another business)
• Builder limited warranty (read carefully)
• PID, MUD, SUD, etc. utility district notices (these cost several hundred to several thousand per year)
• Disclosures and limitations (notices required by government and HOA)
• Incentive agreements (if any) negotiated for inclusion by agent
• Telecommunication services disclosure (seller not responsible for access)
• Primary Residence Addendum (property must initially be owner occupied)
• VA / FHA Addendum (normally limits builder closing contributions and HUD modified warranty)
Once you sign the Sales Agreement (in person or digitally), you’ll need to pay the deposit. Unlike preowned homes, the deposit can be paid via personal check.
Most builders have secure electronic delivery systems now. It’s vital to confirm the correct online addresses and triple check wire routing numbers. Don’t send any money to any address unless you have confirmed the exact address with the builder’s sales agent or your REALTOR.
For local clients, I’m honored to hand deliver your deposits directly from your door to the sales counselor. There is no chance of it being lost in the mail. I’ll have proof of the location and time of delivery. Please allow me to set the correct expectation here. We ALL want the same thing: we want the buyer to buy the house they want and the seller to sell the house with a clean title in as-expected condition. There are no villains here. It’s a transaction.

Texas Contract Deadlines
Deadlines times and days are specific and measured in seconds in Texas. The date a document is executed is Day Zero. The following day is Day 1, Day 2, etc.
In Texas, a commonly important contract deadline time is 5 p.m. local time. However, other contract elements expire at midnight. Some builders may accept a 6 p.m. close-of-business time, but it isn't guaranteed and could be a problem in disputes.

Offer is Executed

An offer is “executed” when accepted, signed by both parties and communicated to the other party and/or their representative agent. This is most often accomplished digitally now and can happen very quickly after acceptance. I’ll need to collect deposit money. I’ll deliver these to the correct locations and have them receipted to ensure contractual agreements are met and valid. Cash will not be allowed in most transactions.
New construction arrangements don’t have traditional Earnest Money. Instead, buyers must pay fees to title as they arise. Some title companies will arrange to have all expenses paid at one time to reduce demands on the buyer.
When dealing with the title company, “good funds” are required. Good funds are cashier’s checks or similar secure banking funds. More sophisticated platforms like Earnnest (two "n"s) allow larger transfers of Earnest Money directly to the title companies.
NEVER electronically transfer funds (wire transfer) without talking on the phone to the receiving party AND verifying all the routing information and amounts.

Role Change
Up to this point, I'm the "shock absorber" between the buyer and the builder. This ensures you get EXACTLY what you want without being pressured by the builder's side. It's much easier to tell me that you don't like something. I have no problem defending your choices and getting you the best deal. That's my job at this point.
However, once there's a contract, we're all on the same side. Everyone's goal is to get to closing with an ideal house for you. To make communication easier and more transparent, I'll now take the role of "guide." I literally have your six at this point.
Please include me in all communications with the builders' representatives (construction foreman, sales counselor, designer, engineers, etc.), but I'll try to be quiet in the background until I'm needed by you. I'll keep records of the emails where I'm included, and I'll give advice in confidential communications between us. However, you'll need to talk/email/text directly to the builders' reps as needed.
Hopefully, you'll invite me to any meetings you have with the builder's reps. Then, I can take notes and ask occasional questions to clarify misunderstandings.

Pre-Drywall Inventory Homes

If your home was purchased after Mechanical, you can skip the next two sections. These decisions were likely made by the builder’s designer and can't be changed.
If the house is an inventory purchase before drywall, some changes may be possible. Consider the flooring. Quality builder-installed wood floors are almost always a good investment. Often, the builder’s designer included upgraded carpet in the inventory home. Get the credit from the upgrade, add an upgrade deposit and get wood floors unless you absolutely love carpet.
Luxury vinyl plank (Lux) is sometimes a builder upgrade option. It’s a good mid-ground option between wood and carpet. It’s possibly the best option if pets will be in the house. Lux is high-quality plastic that looks like wood. It should be less expensive than hardwood floors. It repels spills and pet wetting. It hides scratches very well. It’s also easy to clean with a wet mop or automated mop machine.
Electrical outlets and wiring for lights are also possible at this point for reasonable additional fees. They are easier and cheaper to install without sheetrock.
If wall-mounted TVs are likely to be in the house, consider high outlets in the media room, living room and primary bedroom. If you plan to use the office for work from home, you'll probably want one in there too for virtual meetings or a break during lunch. If not used, the outlets can be covered with art.
Additional outlets cost about $75 each from the builder while they could cost $125 each from an electrician. It's money well spent compared to tearing up the walls later. You might consider a ceiling-mounted outlet in the media room for projectors. Again, it's cheaper to get it now before sheetrock is installed.
If you plan to put a freezer or fridge in the garage, you'll want a dedicated non-GFCI (Ground-Fault Circuit Interrupter) outlet for it. GFCI outlets turn off if they get wet. They are typically in wet areas like the kitchen and bathrooms. The exterior and garage outlets tend to be on the same circuit. Unfortunately, this means the freezer could turn off if there's a bad thunderstorm, and you won't know it until you smell the freezer contents a few days later.
Consider wiring with basic lights, and get better fixtures installed later.
Appliances and window treatments are often options too. However, these items almost always cost extra. It’s best to purchase them later rather than including them into the mortgage where they'll acquire interest until the mortgage is paid in full.

Design Center

For buyers who have selected a plan and a specific lot, the design center is in your future. Buyers will get to decide a dizzying array of options during one to three different four-hour meetings at the builder’s design center with a designer. Most design centers have “free hours” to allow buyers access to the options before their actual meeting. Please take advantage of these times and visit the center to see the options in person at least once before the design meeting. These decisions need to be agreed upon before the meeting rather than debated in front of the designer.
Common design center decisions include everything from floor to shingle colors to the grades of stone quarried for countertops. The builder has already selected “standard” options for each item. The design center is where homebuyers turn a standard house into their dream home – at a cost.
Designers have preselected, graded and assigned prices to levels of options from flooring to paint colors. Buyers can select the standard, an upgrade or downgrade a preselection to move those funds to an upgrade elsewhere.
Although you shouldn’t need me there, I’m happy to attend with you to take notes and keep tabs on your budget decisions. I’ll occasionally ask, “Do you want this in your mortgage?”
Light fixtures and mini refrigerators can be selected and installed after you have possession of the house. They will probably not last to the end of a mortgage.

Navigating the Inspection

New homes need third-party inspections. Because houses are constructed in phases, it’s best to have three separate inspections. One is conducted at each phase: pre-pour foundation, pre-drywall mechanical and when substantially completed (about two weeks before closing to give the builder time for repairs).
I can help you order and obtain an inspection. I can’t request the inspection myself, but I provide a list of trusted inspectors. Ask me if I have any discount coupons for the inspector of your choice. I might.
Each phase inspection has an escalating price due to additional time and complexity requirements. While the pre-pour inspection is economical. Other inspections cost several hundred dollars and are non-refundable. This is paid by the buyer and is not reimbursed at closing. It varies depending on the size and complexity of the property being inspected.
While it may cost a few hundred dollars, it can easily save a buyer thousands in unexpected repairs and the assurance of a properly-built house.
Please meet the inspector during the final hour of the inspection time. I’ll be there too to take notes and ask questions. The inspector is a licensed professional and is the best person to interpret their own findings. If you have questions, it’s best to ask the inspector now.
You’ll get the inspection report shortly after the inspection. The report is your property. You must give the inspector advanced permission to share it with me (please allow). I need your permission to send it to the builder (please allow). This is the easiest way to get these items corrected without delay.
Unlike inspections of preowned homes, you’ll want the builder to fix EVERYTHING the inspector found. Typically, these are minor issues, and the builder is happy to have extra eyes help them make the best product.
Occasionally, reported items may be a code violation in a different city or county, but not where the house is located. The builder won’t change these reported items because it is within the code of the location. While the house is under construction, the builder owns it. Similarly, if there is no code violation, the builder is under no obligation to make a third-party requested “correction.”

Other Functions I’ll Help Handle
• I’ll help you secure a loan through your lender of choice. With your specific permission, I’ll ensure the lender will have the funds ready on time.
• I’ll send any executed amendments to the title company.
• I’ll schedule a walkthrough date with you and the construction manager/foreman no later than three days prior to closing and ensure the property is ready for habitation.
• I’ll complete and ask you to sign the Walk-Through and Acceptance Form.
• I’ll notify our concierge service to help you prepare to move (they help arrange movers, utility providers, etc.)
• I’ll read through the closing disclosures that you’ll get before the closing date. If you have questions, please contact me immediately. I’ll answer any questions that I can at this time. Otherwise, I will find the answer ASAP.


Closing

I’ll attend closing to help you. Again, I won't offer advice that's considered “legal.”
At the closing, you'll meet with the escrow officer in person or via Zoom to complete transfer paperwork. There are many documents. You’ve already seen most of them. However, it will come at you rapidly for about an hour as the escrow agent briefs you on the content of each document and asks you to sign and initial.
At the end of the closing there’s time to celebrate and make some photos!
You won’t get the keys to your new home until the seller gets funds from your lender. This often takes a few hours. If it was a morning close, you should have keys in the afternoon. If it’s an afternoon close you may not get the keys until the next business day. I’ll try to get the keys to hold them until funding. This minimizes the time from closing to key transfer.
Most new-home sellers have fun treats to go with new keys. I’ll collect and deliver those too.
When you're ready to move forward, 

I've Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build certified
214-862-7212 (call or text)
markhancockrealty@gmail.com
DFWmark.com

#DFWmark #REALTOR #NewBuild #NewHome #NewConstruction #process #StepsInvolved #BiggerBetterNewer #builder #relocation

Wednesday, March 17, 2021

Stimulus Options


We survived a year of the pandemic! Most of us need ways to celebrate at home. As stimulus checks are deposited into bank accounts this month, many of us can make home repairs, improvements and increase curb appeal! 

If you've waited to make these changes and don’t know the approximate costs, I’ve Got Your Six!

Most U.S. tax filers, who earn less than $75,000 per year, will get a $1,400 stimulus check from the government as part of the COVID-19 Relief Plan. Couples, who file jointly and earn less than $150,000, will get $2,800. An additional $1,400 may be paid for each dependent in the household. 

If this is windfall income, below are some good options to use the money for home repairs, curb appeal or home value while stimulating the economy.

You can contact the vendors who contributed to the list and many other contractors through my referral blog at dfwreferral.blogspot.com

Feel free to share this information with your friends and family.

I’ve Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build certified
214-862-7212 (call or text)
markhancockrealty@gmail.com
DFWmark.com

#DFWmark #REALTOR #Stimulus #StimulusOptions #HomeImprovement #CurbAppeal #SpendWisely #SpringProjects #contractors #vendors

Sunday, February 28, 2021

Market Watch - 28 Feb. 2021

Please watch this week's Market Watch. This week we'll look at the trends of the last three years for months of available inventory and average cost per square foot. When you're ready to sell, buy or lease a house in DFW - especially Frisco, Collin County or Denton County - I'm here to help!

I’ve Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build certified
214-862-7212
DFWmark.com


Text of presentation:

Since last week, New Listings and Properties Sold had significant recoveries while Properties Under Contract retreated and Pending Properties remained flat.

The sold-to-listed ratio roared defiantly again this week with 793 more houses leaving the market than entering. Again, the ratio has been inverted for almost three months without a break.

I pulled some three-year trends to show the difference between what should be happening and what is happing. The market is cyclical with typically higher sales from April through August and the lowest number of sales in November through February.

A “balanced market” with about six months of inventory on hand is ideal. This means if no new homes came onto the market, it would take six months to sell the remaining homes. A “balanced market” has enough homes available for buyer demand. Under six months is considered a “seller's market” while over six months is considered a “buyer's market.”


The DFW market has been “hot” for years compared to many other parts of the country. As such, this market should have expected around three months of inventory around March 1. Instead, we have DAYS of inventory across the entire market.

The lack of inventory and historic low interest rates have led to incredible price increases, which defy former trends. It’s great for preowned house sellers, but not so much for buyers. As inventory dropped, buyers put their foot on the gas and drove the price per square foot from an average of $127 last January to $142 by January of 2021. Prices are up 11.8% during the last three years. This trend is set to continue as we go into the “buying season” through the spring and summer because there’s no quick way to make up for months of inventory losses.

Buyers should be prepared to face competition with as many as 30 offers placed on a house within a very short window – often the first day on market. Also be prepared to offer significantly over asking price to win the battle. Simply stated, there are no bargains in this market.

Offers over asking price also affect appraisal. Buyers should expect to pay substantial down payments to avoid losing the deal over appraisal worries.

Buyers who have a house to sell have a distinct advantage in this market because they can pull the equity out of their current property and use it as a down payment toward a bigger, better or newer house to accommodate their preferred lifestyle.

If you want to move, but aren’t entirely ready, I can help. I have a way for sellers to buy before they sell.
I’m a Knock certified agent. This means I can help qualified sellers get a combination of loans that allows them to submit an offer on their next home with a significant down payment and without the contingency of selling their current home.

The program lets sellers purchase their next home today without the worry of double mortgages or being without a home. Meanwhile, Knock makes mortgage payments on your current home until it sells or a maximum of six months. The seller can also borrow up to $25,000 to repair and refurbish their current home before placing it on the market to get top dollar.

In DFW, I can help qualified sellers with the entire process. I’ll help connect sellers to the lenders, help locate an ideal home – even a new-construction homes – and get y’all moved.

After your move, I’ll help locate contractors to fix up your current place, make amazing photos and marketing pieces, list the house, help with negotiations and sell your move-in-ready house for top dollar. Meanwhile, your family lives comfortably in your new home while avoiding the germs of strangers and the inconvenience of constant showings.

Certified Knock agents can also team up in different regions or states to buy in DFW, get you moved here, then fix and sell your house there. Or, I can help with the sale here if you’re moving to another region or state with Knock certified agents.

Call, text or email me if this program interests you. I’m happy to help you move forward to your ideal home.

I also recently completed a Home Buyer Guide. It covers everything you need to know when purchasing a house. It covers both preowned homes and new construction homes. It includes sections on how houses are built, finances, tax exemptions and more. I’m honored to share a PDF of it to home buyers at no cost. Please send requests to markhancockrealty@gmail.com.

I’ve Got Your Six!

#DFWmark #REALTOR #MarketReport #InvertedMarket #KnockHomeSwap #HomeBuyerGuide #FreeBook #NewHomeBook #Knock #SellAfterYouMove

Friday, February 26, 2021

Hail Damage Help

If you think your house got major damage from last night’s hailstorm, please don’t climb on the roof and risk your health. Instead, let professionals handle it. Almost all roofing companies give free damage estimates. They will also help you with insurance claims. Finally, they can put temporary protection over damaged areas to prevent further damage until the insurance claim is sorted out.

Beware of fraud from unknown roofers (t.ly/Hlax). If any roofers offer to replace your roof without a deductible in Texas, they may intend to commit fraud either against you or the insurance company. Don’t become part of it!

If you don’t have a trusted roofer, here are 20 trustworthy options: https://dfwreferral.blogspot.com/search/label/roofer

I’ve Got Your Six!

Mark M. Hancock
DFWmark.com
214-862-7212


#DFWmark #REALTOR #hail #texasstorm #storm #roof #RoofRepair #StormDamage #hailstorm #AvoidFraud

Monday, February 22, 2021

Market Watch - 19 Feb. 2021

Text of presentation:

Hi! I’m DFWmark and this is your weekly North Texas residential real estate Market Watch for the week ending on 19 February 2021.
First, my heart goes out to everyone impacted by this week’s events here in Texas. The record temperatures, snow and ice were enough. To have it compounded with power outages, water stoppages and more during a global pandemic is beyond words.
If you need help, I’ve updated my listing of trusted contractors. I’ll put the link in the comments, or you can go directly to DFWreferral.blogspot.com. I’ve assembled plumbers, electricians, HVAC specialists, restoration companies and more for you.
It’s publicly accessible without any cost or gimmicks.
Also beyond words is this week’s market watch. I almost considered skipping it this week because it is an anomaly. I pulled a trend graph from near the beginning of the pandemic to this week to show this historic moment in context.
In a year of historic low interest rates and historic low inventories, we can now add a low number of new listings. This week we had 604.
With all this said, let’s get to the Market Watch.
Since last week, New Listings, as well as properties Under Contract, Pending and Sold have all declined significantly.
The inverted sold-to-listed ratio stretched out for another week with one of the deepest dives ever for listings and sales. While the snow melts this weekend, expect buyers to compete with multiple offers near or above reasonable asking prices on the few available houses.
Please call, text or email me if you have a house to sell and take advantage of this STRONG seller’s market.
If you expect to work from home in the future and need a bigger, better or newer house, let’s talk. A new construction house might be right for you. You may need a home with more office or leisure space, I can help you get it.
However, you need to move fast because building materials are in short supplies. REALTOR Magazine stated on Friday that lumber prices have surged nationally to a record high with price increases of 170% in the last 10 months. The prices for new-start framing packages fluctuate daily. The point is that buyers need to purchase quickly or pay more for waiting.
There are inventory houses in progress and available today with plenty of space, game rooms, media rooms and studies by great builders. They’re difficult to find, but I know where they are. Lock one down before they’re gone!
I recently completed a Home Buyer Guide for preowned and new build home buyers. It covers everything you need to know when considering your new home. When a home buyer is ready to move, I’m honored to send a PDF of this guide at no cost via email. Please email your name to markhancockrealty@gmail.com and request the Home Buyer Guide.

I’ve Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build certified
214-862-7212
DFWmark.com


#DFWmark #REALTOR #MarketReport #InvertedMarket #BuyAHouse #NewConstructionBook #NewBuiltHouse #NewBuildBook #FreeBook #HomeBuyerBook

Tuesday, February 16, 2021

Handle Frozen Pipes


With this week’s record-breaking low temperatures in Texas combined with rolling electrical blackouts, many readers have encountered frozen pipes. If not addressed correctly, the pipes can burst and cause damage and various expenses beyond the cost of a plumber. Here are some tips to mitigate the problems.

Why Pipes Freeze
Water freezes at 32o Fahrenheit / 0o Celsius. When water freezes, it changes from a liquid to a solid and expands. This expansion causes pipes to break. When the water thaws behind an ice clog, it creates pressure, which compounds the problem of a compromised pipe.

Avoid Frozen Pipes
To avoid frozen pipes, we’re advised to keep water dripping or slowly running through the faucets. Flowing water is less likely to freeze than standing water, and helps melt ice blockages.
Many modern houses have PEX pipes, which expand when frozen. The PEX pipes are strained during each freeze and may eventually break. Use the same precautions as with hard pipe.
• Drain unneeded outdoor pipes and hoses. This is particularly important with sprinkler systems, garden hoses and above ground swimming pool lines. Trace amounts of water can expand without damage, but full lines can break plastic and metal pipes.

• Insulation helps. It’s helpful if water lines are well insulated rather than directly exposed to the air. Use specialized bib covers (see photo), foam pipe wraps, add extra insulation over attic pipes, and more to protect pipes. If nothing else is available, wrap dry towels or an inch of newspaper around exposed pipes.
• Keep garage doors closed to conserve heat if a water heater and pipes are in the garage. Open cabinet doors under sinks to allow heat to circulate near pipes.
• If the pipes are on an outside wall, point a blowing space heater toward the open cabinets – safely remove harmful cleaners and anything flammable first!

Most Likely to Freeze
Pipes that are exposed directly to cold air are most likely to freeze. Hose bibs (including spigots facing outward from the house) are the most likely house pipes to freeze. Many builders install lines to the bib inside the insulated structure. • Place an insulated cover over the entire spigot and bib to retain heat from the structure.
• Faucets on outside walls of the structure or running near non-insulated spaces such as garages and attics can freeze. For instance, a master bedroom over a garage will need to be monitored more closely and allow more water to flow than a kitchen sink in the middle of a warm house.

After Pipes Freeze
Water will not flow out of an open faucet and pipes may have frost on the outside.
• Ice in the line may act as a plug. More problems may follow.
• Shut off the main water line to the house. This may be a valve or gate at the street in older houses or a handle in the garage in newer houses.
• Open all faucets to relieve pressure inside the house.
• Don’t use open flames. Ensure nothing flammable or toxic is near any heat sources.
• When frozen pipes are visible, wrap a heating pad or towels soaked in hot water around the pipe. Otherwise, use a hair dryer or directed-air space heater to thaw the pipe. Start closest to the faucet and work your way down the pipe.
• Don’t tear out walls to get at pipes yet.
• Examine pipes for breaks. Ice may form on the outside near the break while it’s still frozen. As it thaws, water will slowly leak through breaks as it becomes liquid again.
• Apply heat until full water pressure is restored.
• When the pipe is completely frozen, but no break is found, contact a professional plumber. If plumbers arrive while it’s still frozen, they have specific pipe-thawing equipment to minimize damage. While the pipes may have survived, they may still be compromised and need to be replaced.
• If a break is located, contact a professional plumber. Also, see if there’s a local cutoff to the frozen section of pipe. If so, close the valve.

It’s Too Late
The thaw is worse than the freeze. Pipes may have swollen areas like a well-fed snake when it is frozen or has already burst. All the breaks will reveal themselves. If the main line is still on, water will spew everywhere with force as it warms.
• Turn off the main water line to the house.
• Immediately call a plumber.
• Take actions to minimize mold and mildew.
• Use a wet vacuum, mops or towels to soak up any water and discard the water in a tub or a bucket to dispose of it outside.
• Increase air circulation with fans to blow moist air from the wet area to help dry the area. Disinfect the area once dry.
• If there is a major problem immediately call your insurance agent and document with photos. Most household insurance policies do cover burst pipes and resulting water damage.
When you need vendors for all your repair needs, please visit my services blog at DFWreferral.blogspot.com.

I’ve Got Your Six!

Thursday, January 21, 2021

House Tour - Providence Village


Cloudy days are good for viewing cozy homes in Providence Village. Call, text or email when you're ready in northern DFW!

I've Got Your Six!

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build Certified
214-862-7212
DFWmark.com

#DFWmark #REALTOR #photo #tour #lease #tenant #ProvidenceVillage #BiggerBetterNewer #DentonCounty #DFW

Prosper Testimonial

I’m honored beyond words to have such amazing clients! I will Always Have Your Six!

Our experience with Mark has been outstanding to say the least. He is truly a wealth of knowledge, a trove of fun facts and the ultimate spokesperson for Texas! Mark walked into every house prepared to help us find the perfect the one and having the ability to share the vision we had. When we finally decided on our forever home, Mark was there every step of the way! He was there for every meeting no matter how big or small to ensure we had the support we needed as first time home buyers. Mark ensured we were prepared with any questions that may come up as well as additional insight that ultimately help us avoid many "pitfalls". We ended with our dream house and an the addition of a new member to our family, Mark. Our conversation always ended with Mark stating he "has your six", with conviction we can say we have yours.

Mark M. Hancock, GRI, MRP, AHWD
REALTOR, New Build Certified
214-862-7212
DFWmark.com


#DFWmark #REALTOR #testimonial #review #NewBuild #FirstTimeBuyer #BiggerBetterNewer #Prosper #CollinCounty #DFW

Monday, January 18, 2021

Carrollton - New-Build Communities and Builders

Below is a list of all known communities and active builders within Carrollton, Texas. 
A list of northern Dallas County and southeastern Denton County communities are available on this postDFWmark has additional deep, proprietary information about these communities to save your time, money and frustration. My services are almost always at no cost to buyer and tenant Clients. Call or text me at 214-862-7212 or email me about additional information.

Carrollton, Texas
Denton and Dallas counties

Lakewood Hills East & West               Lennar
Lakewood Hills South                         Village Builders
Essex Park                                          Normandy Homes
Thomas Place Gardens                      David Weekley Homes
Thomas Place Cottages                      David Weekley Homes
Villas of Prestonwood                          Beazer Homes
Lakewood Hills                                    Beazer Homes
Thomas Place Townhomes                 Kindred Homes

Please read Want To Buy A New-Built House? and New Build Home Basics to see if a new home is ideal for you.

If you’re ready to investigate a new-build purchase, it's vital that you DON'T REGISTER WITH THE BUILDER WITHOUT A REALTOR.

If you register without a REALTOR, you often waive your ability to have a no-cost, professional REALTOR on your side. You have accepted the builder's agent and will be treated like a customer. Instead, let the REALTOR register for you. This ensures you have an agent with you - at no cost to you - through the process. DON'T PAY FOR SERVICES THAT YOU DON'T GET!

I share comparative market analyses with my clients as well as information about builders, community amenities, school districts, homeowners' associations (HOA), utility districts (MUDs, SUDs, PIDs, etc.) and more. 

I can help you if you’re ready to move forward. I can contact the builders on your behalf, negotiate favorable deals and leverage our large brokerage to your advantage because I work for you. 

I’ve Got Your Six!

Mark M. Hancock
REALTOR, GRI, MRP, New Home certified
214-862-7212
DFWmark.com
markhancockrealty@gmail.com

Friday, January 15, 2021

Organize Files for New Year

This could be the year to get files organized. It takes 66 days for a new behavior to become automatic while a new habit takes from 18 to 254 days. Hopefully, the following behaviors can become lifelong habits.

Paper Notebooks
Before computers, we used notebooks, spirals and steno pads. Many of us still use them to list our daily goals, jot down random ideas or record notes while on the phone or in person. Here’s how to keep them relevant.
On the front of each notebook, write the starting date and leave room for the ending date. This is how the notebooks will be arranged in the future for easy access to information. When information is needed from a specific date, the cover has the answer.
If all notebooks are stored on the same shelf or box, it’s simple and easily found. Ideally, the notebooks will be on their sides rather than stacked upon each other to avoid a shuffled mess.
Start each new day with a new sheet of paper and immediately write the date at the top of the page. Now, the page lets the writer know when the following notes were written and makes the information easier to find later because it will match calendar items.
Once the notebook is full, write the ending date on the cover. Then, store the notebook on the shelf where it belongs by date.

Receipts
Independent contractors (freelancers) should keep every receipt they get all year. Place those receipts into an accordion-style check holder that is divided by month. It’s easiest if the true business expenses are tabulated during the year. However, having all receipts in one location will be helpful while preparing annual taxes.
Write the year on the outside of the folder and store. Keep it for at least seven years (the tax limit). Shred and recycle the contents at 10 years.

Individual Digital Files
Digital files sort by name, date modified, type and size. Date modified isn’t the date created. To ensure individual files are sorted by the date created, start each file name with a six-digit date code. For instance, 210115 is 15 January 2021 – as a computer would see and sort it. The year is 21, the month is 01, and the date is 15.
Then, add something short and descriptive about the file itself as the file name. For Example, “210415 Bob Smith - Main St.”
This coding system is especially helpful with large photo archives. While there are programs to quickly edit through photos, it’s nice to have an organized start. The date at the front of each photo file lets viewers know exactly when the photo was made – even if it was modified.

Computer Folders
Computer folders should never be on the desktop. They contain other files, unnecessarily use Random Access Memory (RAM) and are in danger of deletion or corruption. Instead, place the file folder on the hard drive, make an alias and place the alias on the desktop.
Group folders together inside logical master folders. If 10 or more similar folders exist, make a folder with the unifying similar name. If everything inside the folder is from the same date, use the date codes listed above. If not, use a sequential code (numbers or alphabetic characters) with spaces to keep important items at the top of the list. The most important folder should be named “0 -” or “A – “ followed by the folder name. This ensures it is the first folder by name.

I’ve Got Your Six!

Mark M. Hancock
REALTOR®, GRI, MRP, AHWD
214-862-7212
DFWmark.com

Welcome to the DFWmark Blog!

Welcome to the DFWmark Blog! This is a collection of content by Mark M. Hancock, a REALTOR with Keller Williams North County in Celina...